Have you ever heard the saying, “Keeping your ducks in a row?” Creating tabbed sign-ups for Staff Appreciation Week using SignUp Genius does just that. Without them, instead of ducks in a row, you are going to end up with squirrels at a rave, eating Pixie Sticks. If you’ve coordinated week-long events before, you know what I am talking about.
In order to create a tabbed sign-up like the one below, you will need to upgrade your SignUp Genius account to at least a Silver account. (I do this for the months of April and May, the only two months I utilize the tabbing feature.) When you have a Silver account, you also have the option of removing ads from five of your sign-ups. WHOO! I always choose to remove ads from the main “Welcome,” or in this case, “Howdy,” page, and other more frequented pages like the Coffee Sponsorship page.
Let’s start with the first SAW signup – The “Howdy” page that explains our entire weeklong event. This is where I outline the happenings and instruct volunteers to sign up on the individual tabs. Each event gets it’s own tab, and you can see them all at once. Handy, right?!
This year I upped my game and created a second tabbed sign-up, this one to coordinate the events for each classroom. It has been challenging in past years to keep track of what is happening in each classroom. Not that I need to know exactly what everyone has planned, but I need to know that each classroom has something planned. Instead of massive email threads to each of the parents coordinating the classroom appreciation, I created this lovely.
I sent this sign-up to all of the parents that signed up to volunteer in the classrooms. In many classes we had 3-4 parents working together for parties and such, instead of one head room parent. The tabbed sign-up allowed them to talk amongst themselves (without me being cc’d on dozens and dozens of emails) and decide who would do what. Most importantly, it allowed me to quickly and easily touch base and send reminders to specific volunteers. For instance, when coloring sheets were ready, I emailed (via SignUp Genius) everyone who volunteered to distribute the coloring sheets, letting them know that they could be picked up in the mail room. Same for when the “Wanted” posters were ready to be hung up. SO handy!
Go forth and create tabbed sign-ups, my friends!